One certificate blocks another
In Philadelphia, an expired lead-safe certificate blocks the rental license renewal, so one missed date stops everything after it.
From the fieldTrustArt Realty, a Philadelphia property manager
For property managers
Every city has its own rules. Your software has none of them.
A register of what each property needs in its city: licenses, lead certificates, inspections and per-tenancy certificates, with expiry dates and what blocks each renewal.
One-time build · $3,600
4 years
is how long a Philadelphia lead-safe certificate lasts. When it expires, the rental license renewal is blocked automatically.
Why local compliance slips
Inspections and certificates expire
Detroit requires rental registration and inspection. Its Certificate of Compliance for residential property is valid for three years.
GovernmentCity of Detroit
Next city, different rules
Inspection rules vary from city to city. In Southeast Michigan, one manager notes, some cities inspect every two years and others every three.
From the fieldBiggerPockets forum
How it works
Your cities, your rules
We write down what each city you manage in requires, with the source for each rule and when it was checked.
Every property mapped
Each property gets the obligations for its city, with the document and expiry date for each.
Nothing expires quietly
Items turn amber before they expire and red when they block a renewal or a new lease.
What you get
- Every property's licenses and certificates on one screen
- Expiry warnings well before the deadline
- A checklist before each new lease is signed
- Each rule stored with its source and date checked
A good fit if
- You manage in cities with rental licensing or inspection programs
- Your portfolio spans several cities with different rules
- Licenses and certificates are tracked in a spreadsheet or calendar
Probably not for you if
- Your cities have no rental registration or licensing
- You want nationwide rule coverage kept up to date for you; that is a subscription service, not a build
Price
$3,600
One time, for the finished tool. About 50–95 hours of work at the same $50 an hour as the cost calculators on this site.
Talk about your portfolio- Rules for up to five cities you manage in
- Your properties and units brought in from your property software
- Expiry reminders by email
- Training for your team
Questions
What goes on a rental property compliance checklist?
It varies. Some cities require a rental license or registration, some require periodic inspections, some require lead certificates or documents for each new tenancy. The register is built around the cities you manage in.
Who keeps the rules up to date?
Each rule is stored with its source and the date it was checked. When a city changes a rule, it is updated in the register; how that upkeep works is agreed when we scope it.
Does it file anything with the city?
No. It tracks what is needed and when. Filing stays with your team.
Is this legal advice?
No. It tracks obligations you and your attorney have confirmed.
More for property managers: Security deposit desk, Late rent notice tracker, Portfolio takeover check. Everything for property managers
Updated Sep 28, 2026Have a product in mind? Let's scope it this week.
A 30-minute call gets you a rough timeline and cost — no obligation, no sales deck.