Warranty registration
Trane and Lennox both require registration within 60 days of installation for their longer warranty. Miss it and the customer gets the base warranty.
Software manualTrane warranty and registration
For home service businesses
The install is done. The paperwork has a deadline.
A tracker for the paperwork after every HVAC install: manufacturer warranty registration, utility rebate forms and equipment certificates, each with its own countdown.
One-time build · $3,500
60 days
to register an install with Trane or Lennox to get the extended warranty.
What gets missed after an install
Rebate forms want exact numbers
A utility rebate form asks for indoor and outdoor model numbers, efficiency ratings, the install date and a copy of the AHRI certificate.
Software manualRochester Public Utilities 2026 rebate application
The models have to match
The AHRI certificate covers one exact pairing of indoor and outdoor equipment, so the model numbers on the form need to match it.
Software manualRochester Public Utilities 2026 rebate application
How it works
Install recorded
Model and serial numbers from the job, with nameplate photos from the technician.
Everything prepared
The warranty registration details, the rebate form fields and the matching check against the AHRI certificate.
Countdowns until done
Each install shows what is submitted and what is still open, with days left for each deadline.
What you get
- Every install's warranty and rebate status on one list
- Days left to register, counting down
- Model numbers checked against the certificate before submitting
- Rebate forms pre-filled from the job
A good fit if
- You do a lot of equipment changeouts
- Your customers use utility or state rebates
- Registration and rebates depend on one person remembering
Probably not for you if
- You do mostly service and repair, few installs
- Your distributor already registers and files rebates for you
Price
$3,500
One time, for the finished tool. About 50–90 hours of work at the same $50 an hour as the cost calculators on this site.
Talk about your business- Your main brands and local rebate programs set up
- Connected to your field software where it allows
- Deadline reminders by email
- Training for the office
Questions
How long do you have for HVAC warranty registration?
For Trane and Lennox, within 60 days of installation to get the longer warranty. Other brands have their own rules, which are set up per brand.
Does it submit registrations and rebates for me?
Not automatically. Manufacturer and utility portals do not allow outside tools. It prepares everything and tracks it; a person submits.
What is an AHRI certificate?
A certificate showing the tested efficiency of a specific combination of indoor and outdoor equipment. Rebate programs often require a copy, and the installed models must match it.
Is there proof owners need this?
The deadlines and requirements come from manufacturers and utilities. I have not found owner complaints about it, so it is best for install-heavy shops that already know it slips.
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