One invoice, many jobs
Supply houses often send one invoice covering several deliveries and several jobs. Splitting it by hand is where costs land on the wrong job, or on none.
Company blogVergo on plumbing supplier invoices
For home service businesses
You think the job made money. The supply house bill says otherwise.
A matcher for plumbing and HVAC shops. Each supplier invoice line is matched to the job it was bought for, so every job shows its true material cost and profit.
One-time build · $4,600
2×
Enter a material cost as both a line item and an expense, and Jobber counts it twice against the job's profit.
Why job profit numbers are wrong
The margin numbers are off
When supplier costs are missing or doubled, the job's profit is wrong. One project manager says the margin numbers in their job software are "always off".
User reviewA JobNimbus user review on Capterra, December 2025
Old jobs never get corrected
Change a technician's labor rate and past jobs keep the old cost. In Housecall Pro, updated labor rates do not apply retroactively.
Software manualHousecall Pro help center on job costing
How it works
Invoices come in
Download the invoice file from your supplier's account, or forward the invoice email.
Lines are matched
Each line is matched to a job by PO or job name, date and technician. You confirm the matches the tool is unsure about.
True cost, once
Each job gets its real material cost, and the bill is posted to QuickBooks once, not twice.
What you get
- Every supplier dollar on a job or marked as shop stock
- True material cost and profit on every job
- Bills posted to QuickBooks once, without double entry
- An "unassigned dollars" total that tells you what is left to sort
A good fit if
- You buy parts on account at supply houses
- You use Jobber or Housecall Pro and do not trust the job profit numbers
- Your bookkeeper splits supplier invoices by hand
Probably not for you if
- You are on ServiceTitan with its purchasing and bill matching set up
- You buy almost all materials for stock, not per job
Price
$4,600
One time, for the finished tool. About 65–120 hours of work at the same $50 an hour as the cost calculators on this site.
Talk about your business- Set up for your main suppliers' invoice formats
- Connected to your field software and QuickBooks
- Tested on a month of your real invoices
- Training for your bookkeeper
Questions
What is HVAC job costing?
Tracking what each job really cost, labor and materials, against what you charged, so you know which jobs and which kinds of work make money.
Which suppliers does it work with?
Any that give you an invoice file or email. Larger supply houses let you download invoices by order, job name and PO, which makes matching easier.
Does it work with Jobber?
Yes. Job costing in Jobber needs its Grow or Plus plan. With Housecall Pro, outside connections need its MAX plan; otherwise it works from exports.
Does it replace my bookkeeper?
No. It does the matching work so your bookkeeper checks the unclear lines instead of every line.
More for home service businesses: Roofing insurance money tracker, Maintenance agreement tracker, Install paperwork tracker, Accounting sync check. Everything for home service businesses
Updated Sep 28, 2026Have a product in mind? Let's scope it this week.
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